Exploring the Group Section and Its Features

Exploring the Group Section and Its Features

Groups play a crucial role in the development of exams tailored to specific target audiences. It is imperative to select the appropriate group during exam creation to ensure that the test can be administered to users who are part of or will join the group. Without membership in the group, users will not be able to access the exam. Even if a user possesses the exam link, their participation hinges on joining the relevant group associated with the exam, regardless of prior registration in the system.

Accessing Groups

To access the groups, click the Groups option on the fixed side menu.

The Groups Page

The Groups page offers a suite of tools designed for efficient group management. These include the ability to create subgroups, view member lists, add or remove members, obtain group links, and make edits to group settings. Access to this page is restricted to users with the necessary permissions. The Groups Page offers a view of the cards representing the group(s) accessible to you. At first, the card associated with the highest level is visible. Upon clicking the Enter Group option, it navigates to the subsequent layers. This process can be repeated if there are multiple layers present.

At the first glance, you will see these:
  1. Selecting a Tag: Tags help you find your desired group easily. To choose a tag, simply click on the Tag dropdown menu and select your desired tag from the available options. The groups shown at the bottom of the page will all have the tag you have selected. If you wish to return to the previous state, repeat the process and uncheck the checkbox next to the selected tag.
Notes
Note: you can select multiple tags at the same time.
  1. Add Button: Clicking on this button will provide you with these options:
  1. Single Group: To create a subgroup for the current group directly.
  2. Bulk Groups: To create multiple groups simultaneously for the current group by uploading a CSV file.
  3. Single Member: To add a member from the existing users in the organization to the current group.
  4. Bulk Members: To add several members to the current group by uploading a CSV file.
  1. Three-dot icon (More options) – At the Top of the Page: By clicking on this icon, these options will be displayed: 
  1. Edit Group: By clicking on this option, you can edit the group's name and tags.
  2. Get Link: Clicking this option copies the group-sharing link to your device. When you share this link with users, the registered ones are added to the group, and the non-registered ones should register first, and then they will be added to the group, too.
  1. Members: By clicking on this option, you will be directed to a separate page for managing members. In the following, we will take a closer look at this option.
The other information and options on this page are as follows:
  1. Group Name: Displays the name of the group.
  2. Subgroups: Indicates the number of subgroups within the group.
  3. Members: Shows the total count of group members.
  4. Tags: Displays the tags assigned to the group.
  5. Three-dot icon (More options) – On the Group Card: 
  1. Manage Members: By clicking on this option, you will be directed to a separate page for managing members. Here, you will find a list of members with sorting, filtering, and search capabilities. You will also see the total number of members in the group.  The page's other functionalities include adding members (either from existing users in the organization or via the bulk option to create users and then import them to the group), editing member access, and removing members from the group.
  2. Add Single Member: Clicking on this option allows you to add a member from the existing users in the organization to the group.
  3. Edit Group: You can edit the group's name and tags by clicking on this option.
  4. Add Single Group: This option is one of the ways to add a subgroup to your desired group directly.
  5. Delete: By clicking on this option, the group will be deleted.
  6. Get Link: Clicking this option copies the group-sharing link to your device. When you share this link with users, the registered ones are added to the group, and the non-registered ones should register first, and then they will be added to the group, too. 

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