Guide To Exam Creation

Guide To Exam Creation

Welcome to this guide designed to streamline the process of setting up exams within your organizational account. This concise walkthrough provides essential steps for creating and configuring exams tailored to your needs.

Signing Into the Account

Log into Your Account and navigate to the Organization Exams section.

Organization Exam Access

Click on the Organization Exam to enter a dedicated page tailored for organizational exam functionalities.

Creating a New Exam

On the organization exam page, locate and click the Exam button to initiate the creation of a new exam. You will be redirected to the Create Exam wizard, offering comprehensive options for exam configuration.

Step 1: Providing Exam Information

Exam Name

Enter a clear and descriptive name for your exam. This will help participants and organizers identify the exam easily.

Exam Date and Time Settings

Continuous Mode (On/Off): Enable Continuous Mode for exams extending beyond 24 hours, allowing flexibility for participants. A key feature is the ongoing ability to add participants throughout the exam.

 Types of Exams

Normal Mode (Default Exam): In the normal exam mode, the time for starting and finishing the exam is a maximum of 24 hours. Until half an hour before the exam starts, it is possible to add participants through the exam share link, but after that, this option is not available. This type of exam can be conducted on a large scale (with many participants).

Continuous Mode: This mode is used for exams lasting more than 24 hours. With this type of exam, there is a limitation in large-scale capacity (The number of participants taking the exam cannot be more than 10k simultaneously). One key feature of this type of exam is the ability to add participants through the exam share link during the entire exam duration (from the start to the end).

Continuous Mode can be used if there is a need for an exam with a duration of less than 24 hours and the ability to add participants during the exam.
Start Exam Date: Specify the date when the exam will commence. Click on the date field to access the calendar and select the desired starting date.

Start Exam Time: Set the time at which the exam will begin. Utilize the time input field to select the appropriate start time.

End Exam Date: Indicate the date when the exam will conclude. Click on the date field to access the calendar and choose the desired end date.

End Exam Time: Specify the time at which the exam will end. Utilize the time input field to select the appropriate end time.

Adding Exam Content

Choose how to incorporate exam content by either uploading files or selecting from a question bank.

Next or Cancel:

After providing the necessary exam information, you can choose to proceed to the next step by clicking the Next button.  If you decide not to proceed, you can cancel the process by clicking the Cancel button.

Step 2: Selecting Groups for the Exam

Now, proceed to the next step in the exam creation process:

Search Tag Field

Utilize the search tag field to filter and select the desired participant groups efficiently.

Groups

Choose participant groups by selecting from the available options. Choosing a group is crucial for administering the exam to users included in that group. When you choose a group, all of its subgroups are automatically selected as well.

Navigation Button

After selecting groups, utilize the navigation buttons, including the Next Button to move forward in configuring your exam, the Back Button to return to the previous step if needed, and the Cancel Button to abort the exam creation process if required.

Step 3: Exam Settings

Randomize Questions

Toggle this option to shuffle the order of questions within each section.

Randomize Choice

Toggle this option to shuffle the order of choices within each applicable question (multiple choice). This can enhance exam security by creating unique, persistent orders for each user.

Exam Scoring System

Choose one or more scoring systems to calculate both individual section and overall exam results. Each system offers a method for scoring:

  1. Normal (Default): Results displayed as percentages, calculated by averaging section scores using the "Average Percentage" method for individual sections and applying a "Weighted Average" for the total.
  2. Normal Distribution: Results shown as points, calculated using a normal distribution method for sections and a weighted average for the total.

Section Groups (Optional)

Organize exam content into section groups for tailored calculations. Each group can have its own weightings, allowing for customized result calculations. You can set a default section group for exam layout consistency.

Active Section Group

Specify the default section group to be displayed in the exam layout.

Add Section Group

Create additional section groups for organizing exam content with click on Add Section Group button.

In the opened modal enter the section group name, select its status (active or inactive), and choose the section to include.

Add Weight Group

Define different weightings for sections within a section group.

Section Navigator

Here, you'll find a tool for viewing and selecting various sections of the exam. Essentially, it displays the exam's hierarchical structure, allowing for time settings and other configurations.

Customize section settings, including name, delay after start, duration, and weighting.

Relative: Enable this option to adjust time limits based on the user's attendance time.

Weight: Assign weights to sections, starting from 1 or more.

Navigation Button

After selecting groups, utilize the navigation buttons, including the Next Button to move forward in configuring your exam, the Back Button to return to the previous step if needed, and the Cancel Button to abort the exam creation process if required. 

Step 4: Reviewing Exam Summary

As the final step in the exam creation process, carefully check the summary to ensure accuracy in the exam details:

Date and Time

Review the start and end dates and times for the exam.

Detail Sections Timing

Review the designated start and end times for the exam sections.

Section Structure Overview

Sections: Review the organized sections within the exam.

Questions: Ensure all selected questions are accurately included.

Groups: Review the participant groups assigned to the exam.

Users: Review the list of users associated with the exam.

Navigation Button

After selecting groups, utilize the navigation buttons, including the Next Button to move forward in configuring your exam, the Back Button to return to the previous step if needed, and the Cancel Button to abort the exam creation process if required. 

Step 5: Exam Creation Process

As you enter this stage, the exam creation process begins, and the duration depends on the volume of users and groups. Upon successful creation, a confirmation message will be displayed. Clicking Done will take you to the Exams page, where you can view and manage your newly created exam.


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